Announcing Contingency Recruiter Support!

With very difficult to fill jobs it is sometimes worthwhile working with contingency recruiters. The upside is you don’t pay them anything unless you hire one of their candidates. The downside is the fee (often 15 – 25% of first year’s salary), but also the time it takes to work with them. Unfortunately many contingency recruiters attempt to get as many interviews as possible for their candidates, regardless of fit. And that can be a huge waste of time for their clients.

We’re thrilled to announce that JobFlo now has special features to make it much easier to work with contingency recruiters, saving our clients tons of time! Business Edition users can now add any number of external recruiters as seats on their account. The recruiters can then upload resumes of their candidates, along with private notes, for your review. Like any other candidate you can rate the candidate as qualified or unqualified, give them a star rating, and add notes and labels.

What saves you time however is all of your activity is emailed back to the recruiter – they will see your feedback on the candidate, without the need for them to call or email you. If you’ve worked with contingency recruiters before you know that many are constantly contacting you trying to get updates on their candidates, making it very difficult to work with more than one or two at a time. JobFlo’s new features for working with contingency recruiters changes that, saving both you and the external recruiters a huge amount of time!

How To Make Sure Your Candidate Gets Your Email

Since so much of your communication to job candidates is done through email, it’s really important that your rock star applicant gets the emails you send them, and the content of the emails is correct. JobFlo makes it easy to do the latter. With our SmartEmail feature you can create templates for all of the common emails your company uses in the recruiting process. JobFlo will then substitute the dynamic information in the template such as the candidate’s name or job posting title, sparing you the embarrassment of sending an email with wrong information. And also saving you a ton of time!

But what about email deliverability – ensuring the candidate got the message? To ensure outbound email from JobFlo has the highest deliverability rate we use Mailgun to deliver both transactional and SmartEmails. Every applicant who applies for a job posting powered by JobFlo receives an acknowledgement email that their application was successfully received. We send out tens of thousands of these emails every month, and using Mailgun helps to ensure we have a very high deliverability rate.

When you use JobFlo’s SmartEmail feature the candidate gets an email that appears to come from you – your name – and your email address. Since SPAM is such a huge problem, Email Service Providers (ESP’s) have developed two different systems to detect spam, SPF and DKIM. The concept of SPF is very simple – the ESP contacts the DNS server of the domain of the sender (which would be your company’s domain) and checks to see if the IP address of the server sending the email is authorized to send email on behalf of your company. If so, your email, which is actually being delivered by JobFlo via Mailgun, passes the SPF test, resulting in a very high deliverability rate.

There’s only one very quick and easy thing you need to do in order to get your company’s domain to allow JobFlo/Mailgun to pass the SPF test. You need to ask your IT person to add to the SPF record of your company’s domain DNS settings. Sounds complicated, but don’t worry, they’ll know what that is, and it only takes seconds to do it.

When they have told you they added the record it’s easy to check for yourself. Just go to and plug in your company’s domain. Click the MX Lookup button, then do a second search but click the dropdown arrow on the right of the MX Lookup button and choose SPF Record Lookup. You should see something like this with a line for

Google Apps Integration is Here!

Great news for all of you who use Google Apps, Gmail and Google Drive. We just released our first round of integration to make it really easy to use your Google Gmail account and Google Drive with JobFlo.

JobFlo’s SmartEmail feature saves a huge amount of time by letting you send templated emails for common activities such as phone screen invites and interview requests. You can now have these emails go out from your own Google App/Gmail account. Just head to “Your Account” and click the “Manage Google Apps Integration” link. Now you get all the time saving power of JobFlo’s SmartEmails, but also being delivered by your Gmail account.

Google Drive is a great cloud-based service for working with all types of documents. With JobFlo’s Google Apps integration you can now copy any applicant resume to your Google Drive. You can even copy a group of resumes to your Google Drive – just select the applicants in the SmartInbox and click on the new Google Drive icon. JobFlo will create a new folder in your Google Drive and copy all of the applicant resumes to that folder.

That’s all for now, but more Google Apps integration is coming in 2016!

ZipRecruiter Boost: Get more and better applicants!

Every day it gets harder for employers to get the attention of the best candidates for open jobs. We have a new feature that can help! JobFlo has partnered with ZipRecruiter to provide an outstanding way for employers and recruiters to reach the best candidates.

ZipRecruiter Boost Logo 40 - ill

ZipRecruiter Boost provides:

  • Featured placement in job alerts sent to 15M+ job seekers
  • Sponsorship on ZipRecruiter’s largest job board partners
  • 100% satisfaction guarantee

ZipRecruiter Boost is available from within JobFlo for over 50% off ($99 instead of the regular $199) until April 30. It’s easy to add ZipRecruiter Boost to your job posting in JobFlo: from the JobFlo Dashboard click the Add link under Premium Distribution and follow the prompts.

Even if you don’t have a job currently posted on JobFlo you can still take advantage of this offer by posting a new job and then adding ZipRecruiter Boost. If you don’t have a JobFlo account you can sign up for a 30-day JobFlo trial, create your first job posting, then Boost that posting with ZipRecruiter.


Save Time With On-demand Video Interviews

Few things take up more time than face-to-face interviews with job candidates. It’s also really challenging to schedule a busy candidate with your fully booked staff for that on-site interview. And you often find out there is not a match a few minutes into the in-person interview. That’s a huge waste of time – for both your company and the candidate.

We’re thrilled to announce the availability of on-demand video interviews, fully integrated inside of JobFlo. To help you get started quickly, we’ve produced 40 common interview questions, composed into 6 interview playlists.

While our pre-recorded video questions are a great way to start, we also let you record your own video questions – you just need a PC/Mac with a Webcam. You can then combine questions into interview sets in any way you like, creating the perfect interview for each position.

After your job candidates complete their on-demand video interview you can easily review their answers as well as share them with other team members.

To get started, contact us and we’ll get you set up within 24 hours!