Experienced recruiters and hiring managers know that they can spend a lot of time dealing with email communications to job candidates.  It’s both time consuming and tedious to send out large numbers of different types of emails to candidates.  Even worse is the possibility of making mistakes when copying and pasting from a template.  We’ve all sent the “Dear <firstname>” email out by mistake. And it can take a lot of time to sift through your inbox to see what past emails you’ve sent somebody.

Introducing Smart Emails

JobFlo’s new Smart Email feature can help!  You can now use JobFlo to send templated emails to your candidates directly from your Smart Inbox.  We’ve given you a few samples of common email templates to start from, and you can easily edit them to suit your needs.  No more copying and pasting!  Better still is we keep a record of every email you send to candidates and you can quickly see a complete history of all of your communications to them on the JobFlo candidate profile page.

Email Deliverability

Worried about email deliverability and getting past your candidate’s spam filter?  JobFlo Smart Emails are all sent using the two most popular email authentication systems – Sender Policy Framework (SPF) and DomainKeys Identified Email (DKIM).  While we can’t guarantee that some spam filters won’t block the occasional email, we can tell you that because we send out all emails with SPF and DKIM records, you will get the highest email deliverability rate possible.

And chances are your current business email account is not enabled with both SPF and DKIM authentication.

Getting Started

It’s easy to get started with JobFlo Smart Emails.

Step 1. Bring up a candidate profile page in your Smart Inbox and click on their email address in the upper right side of the screen.

Step 2. Choose an email template to use.  You can modify the content of the email if needed, then click on the Send button.  You can customize templates by expanding the View/Edit Templates link.  Note that you can add template variables such as the candidate name, the job position title, your company name, etc., which are then replaced with the actual values for that particular candidate and job position.

Step 3.  JobFlo keeps a record of every email you send to the candidate so it’s easy to get a quick glance of your complete communications history with them in one place.  Just look under Contact History for any applicant, and hover over Details to see the complete email that was sent.

Emailing Multiple Candidates

Even better still, you can send a Smart Email to a group of candidates at one time.  Let’s say you’ve reviewed a large number of applicants and want to send an email to the top group of candidates to arrange a phone screen or interview.  Just go to the Smart Inbox, make sure you’re on the All tab, and place a check in the left-side checkbox next to your top rated candidates.

You’ll see a Mail Checked button appear at the bottom of the Smart Inbox.  Go ahead and click that button, and you’ll see the Smart Email page which will send and record a templated email to each of the candidates.

JobFlo’s Smart Emails saves you a bunch of time and removes the hassle of sending accurate templated emails to your candidates. Go ahead and give it a try!