Announcing Contingency Recruiter Support!

With very difficult to fill jobs it is sometimes worthwhile working with contingency recruiters. The upside is you don’t pay them anything unless you hire one of their candidates. The downside is the fee (often 15 – 25% of first year’s salary), but also the time it takes to work with them. Unfortunately many contingency recruiters attempt to get as many interviews as possible for their candidates, regardless of fit. And that can be a huge waste of time for their clients.

We’re thrilled to announce that JobFlo now has special features to make it much easier to work with contingency recruiters, saving our clients tons of time! Business Edition users can now add any number of external recruiters as seats on their account. The recruiters can then upload resumes of their candidates, along with private notes, for your review. Like any other candidate you can rate the candidate as qualified or unqualified, give them a star rating, and add notes and labels.

What saves you time however is all of your activity is emailed back to the recruiter – they will see your feedback on the candidate, without the need for them to call or email you. If you’ve worked with contingency recruiters before you know that many are constantly contacting you trying to get updates on their candidates, making it very difficult to work with more than one or two at a time. JobFlo’s new features for working with contingency recruiters changes that, saving both you and the external recruiters a huge amount of time!

How To Make Sure Your Candidate Gets Your Email

Since so much of your communication to job candidates is done through email, it’s really important that your rock star applicant gets the emails you send them, and the content of the emails is correct. JobFlo makes it easy to do the latter. With our SmartEmail feature you can create templates for all of the common emails your company uses in the recruiting process. JobFlo will then substitute the dynamic information in the template such as the candidate’s name or job posting title, sparing you the embarrassment of sending an email with wrong information. And also saving you a ton of time!

But what about email deliverability – ensuring the candidate got the message? To ensure outbound email from JobFlo has the highest deliverability rate we use Mailgun to deliver both transactional and SmartEmails. Every applicant who applies for a job posting powered by JobFlo receives an acknowledgement email that their application was successfully received. We send out tens of thousands of these emails every month, and using Mailgun helps to ensure we have a very high deliverability rate.

When you use JobFlo’s SmartEmail feature the candidate gets an email that appears to come from you – your name – and your email address. Since SPAM is such a huge problem, Email Service Providers (ESP’s) have developed two different systems to detect spam, SPF and DKIM. The concept of SPF is very simple – the ESP contacts the DNS server of the domain of the sender (which would be your company’s domain) and checks to see if the IP address of the server sending the email is authorized to send email on behalf of your company. If so, your email, which is actually being delivered by JobFlo via Mailgun, passes the SPF test, resulting in a very high deliverability rate.

There’s only one very quick and easy thing you need to do in order to get your company’s domain to allow JobFlo/Mailgun to pass the SPF test. You need to ask your IT person to add to the SPF record of your company’s domain DNS settings. Sounds complicated, but don’t worry, they’ll know what that is, and it only takes seconds to do it.

When they have told you they added the record it’s easy to check for yourself. Just go to and plug in your company’s domain. Click the MX Lookup button, then do a second search but click the dropdown arrow on the right of the MX Lookup button and choose SPF Record Lookup. You should see something like this with a line for

Google Apps Integration is Here!

Great news for all of you who use Google Apps, Gmail and Google Drive. We just released our first round of integration to make it really easy to use your Google Gmail account and Google Drive with JobFlo.

JobFlo’s SmartEmail feature saves a huge amount of time by letting you send templated emails for common activities such as phone screen invites and interview requests. You can now have these emails go out from your own Google App/Gmail account. Just head to “Your Account” and click the “Manage Google Apps Integration” link. Now you get all the time saving power of JobFlo’s SmartEmails, but also being delivered by your Gmail account.

Google Drive is a great cloud-based service for working with all types of documents. With JobFlo’s Google Apps integration you can now copy any applicant resume to your Google Drive. You can even copy a group of resumes to your Google Drive – just select the applicants in the SmartInbox and click on the new Google Drive icon. JobFlo will create a new folder in your Google Drive and copy all of the applicant resumes to that folder.

That’s all for now, but more Google Apps integration is coming in 2016!

The Easiest Way To Get Your Job Posting on Indeed

JobFlo has partnered with all of the leading job search engines, but Indeed was our first integration. When you post a job opening on our platform JobFlo distributes the posting to all of our partner job boards. For many positions, that’s all you might need to get a good pipeline of qualified applicants.

JobFlo is the easiest way to get your job openings on Indeed. We do all of the work, you get a stream of quality candidates.


Congrats to DotLoop

Congratulations to DotLoop for their acquisition by Zillow last week.2015-07-22_1345

DotLoop was one of JobFlo’s earliest clients, and used our platform to build out their teams in both California and Ohio.

According to Zillow, about half a million people sign their documents with DotLoop every month and agents create about 300,000 workspaces on the services per month. Using DotLoop, agents, buyers and sellers can share, edit, sign and store their documents digitally.